This is a Constitution that the IBA Officers have been gradually drafting over the past few weeks. We hope to have it finalized soon so as to replace our current Constitution (found here).
We will be posting more Articles as we approve their wording so that our membership can review what we have written and give us feedback.
Please comment on our progress during this process. Ask us questions, suggest alternative wordings, be one of our cheerleaders, or whatever you like. Our primary purpose for doing this is to allow more member interaction with the club. SO this is a great place to start doing so!
Thanks for the comments!!!
..::Ink Blot Arts
ARTICLE I (COMMENT)
Name of Organization
Section 1
The organization shall be known as Ink Blot Arts Theatre. It shall be referred to in short as “Ink Blot Arts” or “IBA.”
ARTICLE II (COMMENT)
Purpose
Section 1
The purpose and function of this organization is to create and sustain a continuous connection between members and the theatre arts and to compliment the CSU Chico’s Theatre Department.
Section 2
Offer events, productions, and workshops for Members, Students, and other parties that pertain to the theatrical arts.
Section 3
To provide a venue for members, guest artists, and other parties to utilize in order to promote and produce theatrical productions.
Membership
Section 1
Membership shall be open to all interested CSU Chico students.
Section 2
Membership is to be granted immediately to any interested party upon their signing of the Ink Blot Arts Theatre roster. There shall be no period of pledging required. Membership must be renewed each semester.
Section 3
This is done by the interested party consulting an Officer in the organization. Associate membership may be granted to interested parties who do not fall under the guidelines of ARTICLE III, Section 1.
Section 4
Associate Members may not hold the position of Officer, but may hold any position within Committees. Associate Members are guaranteed full/regular membership standing, and enjoy all the rights thereof after signing Ink Blot Arts Theatre’s roster.
Section 5
Associate Members may not vote on club matters, but are expected to contribute to voting debates and discussions. They may also make motions, suggestions, and speak their minds as moved. Voting privileges shall be granted only to Ink Blot Art Theatre Members who are regularly enrolled CSU, Chico students.
Section 6
Members and Associate Members alike are considered active if they have attended at least half of the current semester’s General Meetings.
Section 7
Members will become Inactive Members when they have not attended at least half of the scheduled General Meetings during a semester. Inactive members have no voting privileges, but otherwise have all other privileges that active Members hold.
Officers Committees
Section 1
A Board of Directors of the organization shall consist of six Officers. The Board of Directors Officers are President, Vice-President, Secretary, Treasurer, Public Relations & Marketing, and Technical Director.
Section 2
A majority of the Board of Directors must be students with either a major or a minor in Theatre Arts or Musical Theatre.
Section 3
The Board of Directors are responsible for maintaining the organization and practicing conduct specified by this constitution.
Section 4
Board of Director positions and responsibilities:
- President (Artistic Director)
a. Shall preside at all meeting of the club.
b. Shall represent the club to the University and others.
c. Shall convene the Executive Committee at least bi-weekly when school is in session.
d. Shall convene the members at least once a month when school is in session.
- Vice President (Associate Artistic Director)
a. Shall assume the duties of the President in the absence of the President.
b. Serve as a member and supervisor of all committees.
- Secretary
a. Shall keep all records of official business.
b. Shall archive all records
- Treasurer
a. Shall keep all records of financial transactions.
b. Shall coordinate and oversee all fundraising events.
- Public Relations & Marketing
a. Shall promote and publicize all events, productions, and workshops.
b. Shall archive all media and promotional content used
- Technical Director
a. Is to be familiar, though preferable well-versed, in sound engineering, electrics, stage construction.
b. Shall ensure all technical equipment used in a production is functional, maintained and safe.
c. Is responsible for the overall organization of technical production processes.
d. Shall obtain spaces to use for events, productions, and workshops.
e. Shall convene all production meetings and preside over said meetings
Section 5
Officers shall be elected at the last General Meeting of the spring semester for the following year. Nominations for Officers will take place at the General Meeting prior to the voting meeting. Office terms will run for one year beginning on the first of June.
Section 6
All Members are eligible to vote for Officers. Absentee votes, signed, will be allowed and processed by the Secretary. A simple majority will designate which of the nominees will act as Officer.
A proposal for a Committee's formation may be proposed by any Officer, Member, or Associate Member of Ink Blot Arts. At which time a committee is deemed necessary, the Officers will appoint a Chairperson. The Chairperson will then be responsible for, and act as a liaison between the committee and the Officers through the Vice President. The Chairperson will be determined using a simple consensus of the Officers. All members of Ink Blot Arts Theatre are eligible to be Chairpersons. Members interested in becoming a Chairperson for a particular committee must inform the Vice President prior to the Council’s selection.
Committees are to be created by a movement from an Officer and then a majority or tie vote in favor of forming proposed committee and its assigned members.
Section 2
The Vice President will outline how each committee will be structured. Before a committee can be created, this structure must be approved by at least two other Officers.
Section 3
Only the Vice President may appoint others to committees, after they have been created, as needs arise. There must be an approval of at least two other Officers for this to pass.
Section 4
Types of Committees and their purposes
- Executive Committee
a. Shall be comprised of the elected officers of the organization and shall meet to finalize agenda items, prepare informational reports, and collaborate on the business of the organization.
- Production Committees
a. Shall be comprised of Officers, Members, and/or Associate Members who intend to stage a theatrical production. They must be comprised of both a:
1. Director
2. Stage Manager
They may also include, but is not limited to, responsibilities such as:
1. Music Director
2. Set Designer
3. Sound Designer
4. Lighting Designer
5. Costume Designer
6. Props Master
7. Choreographer
- Event Committees
a. Shall be comprised of Officers, Members, and/or Associate Members who intend to produce a special event. Such events may be, but are not limited to:
1. Open Mic Nights
2. Movie Nights
3. BBQs
4. Potlucks
5. Bake sales
- Workshop Committees
a. Shall be comprised of Officers, Members, and/or Associate Members who intend to create a workshop. Workshops may involve, but are not limited to:
1. Improv
2. Guest Artist/Designers
3. Actor’s Gym
4. Monologue
5. Scene Study
6. Makeup
There will be a mandatory minimum requirement of one general and one voting meeting per semester.
Members and Associate Members are expected to attend at least one general meeting per semester.
Section 2
Members are to be contacted at least one week in advance of scheduled general or voting meetings. In addition, notice will be posted in the PAC Green Room. Appointed Chairpersons and Committees shall meet as needed and report any necessary information to the Council.
Section 3
Special meetings may be called at the request of two Council Officers or a minimum of six members. The special meetings must be announced to Ink Blot Arts Theatre members at least three days prior to the meeting’s date and only the business for which it was initiated may be conducted.
Unless provided for under this constitution, decisions at all duly called meetings will require a simple majority vote.
Section 2
Unless provided for under this constitution, no absentee or proxy votes will be allowed when making the decision at hand.
No amendment shall be accepted that inhibits or destroys an individual’s thought or choice.
Section 2
No amendment shall be accepted that dehumanizes or humiliates an individual or individuals.
Section 3
At no time shall this organization require money fees as a membership requirement.
Section 4
At no time shall this organization set a maximum limitation of membership.